1. Introduction
This Privacy Policy describes how SGS SmartDTR ("SmartDTR", "the App", "we", "us", or "our"), developed and maintained by SeanGSoft (SGS), collects, uses, stores, and protects information when users access or use the SGS SmartDTR mobile application and related services.
SGS SmartDTR is an attendance, school notification, and school information platform intended for authorized schools, students, employees, parents, guardians, and other authorized users.
2. Information We May Collect
Depending on the features enabled by the user's school and the user's assigned role, SGS SmartDTR may process the following categories of information.
Personal Information
- Name
- Email address
- School or campus affiliation
- Student or employee information
- Parent, guardian, or authorized contact information
- Profile or identification photo, when applicable
Account and Authentication Information
We may process account identifiers, authentication information, assigned roles, school membership, and related information required to securely provide access to SmartDTR.
Attendance Information
SmartDTR may process attendance-related information such as time-in and time-out records, attendance dates, school, campus, terminal, and other information necessary to provide attendance monitoring and notification services.
Device and Application Information
The App may process limited device and application information required for security, authentication, troubleshooting, notification delivery, and proper operation of the service.
Push Notification Information
When notifications are enabled, SmartDTR may store a device notification token or similar technical identifier so that attendance alerts, school announcements, and other authorized notifications can be delivered to the user's device.
3. How We Use Information
Information processed through SGS SmartDTR may be used to:
- Authenticate users and maintain secure account access;
- Display information associated with the user's authorized school or campus;
- Record and display attendance information;
- Send attendance alerts and school notifications;
- Provide school announcements and authorized communications;
- Maintain application security and prevent unauthorized access;
- Diagnose technical problems and improve system reliability; and
- Provide and maintain SmartDTR services requested by participating schools.
4. Information Sharing
SGS SmartDTR does not sell users' personal information.
Information may be accessible to the school or institution responsible for the relevant SmartDTR account and to authorized personnel according to their assigned permissions.
Information may also be processed by technology service providers used to operate SmartDTR, such as cloud hosting, database, authentication, notification, and infrastructure providers, where necessary to provide the service.
Information may also be disclosed when required by applicable law, regulation, legal process, or lawful government request.
5. Data Security
SeanGSoft uses reasonable administrative, technical, and organizational safeguards designed to protect information processed through SGS SmartDTR against unauthorized access, alteration, disclosure, loss, or misuse.
Data transmitted between supported SmartDTR services is protected using secure network communication where applicable. Access to system information is restricted based on user authentication and assigned permissions.
6. Data Retention
Information is retained for as long as reasonably necessary to provide SmartDTR services, maintain legitimate school attendance and administrative records, comply with applicable legal or contractual obligations, resolve disputes, and maintain system security.
Certain school or attendance records may be retained by the participating school according to its own record-retention requirements and applicable regulations.
7. Account and Data Deletion
Users who wish to request deletion of their SmartDTR account or associated personal information may contact their school administrator or SeanGSoft using the contact information provided below.
Valid deletion requests will be processed subject to applicable legal, contractual, security, and school record-retention requirements. Certain records may need to be retained where required by law or legitimate institutional record-keeping obligations.
8. Children's and Student Information
SGS SmartDTR may process information relating to students, including minors, when the service is deployed by a school or educational institution.
Student information is processed only for authorized school-related purposes such as attendance management, school administration, safety notifications, and communication with authorized parents or guardians.
9. Permissions
The SGS SmartDTR mobile application may request device permissions that are necessary for enabled features. Permissions are used only for the purposes associated with the relevant SmartDTR functionality.
Users may manage certain application permissions through their device settings. Disabling a required permission may prevent the associated feature from functioning correctly.
10. Third-Party Services
SmartDTR may use third-party infrastructure and technology providers for functions such as cloud hosting, authentication, database services, application hosting, and push notifications.
These providers may process limited information necessary to perform services on behalf of SmartDTR and are subject to their respective privacy and security practices.
11. Changes to This Privacy Policy
We may update this Privacy Policy when SmartDTR features, data practices, legal requirements, or supporting technologies change.
Updates will be published on this page and the effective date will be revised accordingly.
12. Contact Us
For questions, privacy concerns, or requests relating to personal information processed through SGS SmartDTR, please contact:
SeanGSoft (SGS)
SGS SmartDTR
Website:
https://seangsoft.com/